Manage and export Regal Forms entries

Updated September 20, 2026

Regal Forms entries are successful form submissions stored in dedicated WordPress database tables. Administrators can see the submitter name and email address, add useful form-field columns, search submitted values and open a focused view of each submission.

View Regal Forms entries#

1. Open Regal Forms > Entries.
2. Select a form or leave All forms selected.
3. Optionally enter a submitted value, entry ID or date range.
4. Select Filter.
5. Select an entry number to open its complete details.

The entry view includes the form, submission time, submitted fields, source URL, uploaded files, signature and relevant technical metadata when available.

Identify who submitted an entry#

The Entries table shows Name and Email address by default. Regal Forms uses a text field labelled as a name, or combines recognised first-name and last-name fields. It uses the first valid Email field for the email address. When a logged-in user submits a form without those values, their WordPress display name or account email is used as a fallback. A dash appears when no reliable value is available.

Choose additional Regal Forms entry columns#

1. Select Choose columns above the Entries table.
2. Search the available field list if required.
3. Select the fields you want to display.
4. Select Save columns.

Your column selection is saved to your WordPress user account, so it does not change another administrator’s view.

Only data fields currently used by published forms are offered. Name and email fields are not repeated because they already appear by default. Fields removed from all forms disappear from the chooser and from saved table columns automatically. If no additional fields are in use, the chooser explains that another input field must first be added to and saved in a form.

Search and sort entries#

Search inspects useful submitted values rather than only internal IDs. Use the Entry, Form or Submitted column headings to change sorting. Date filters use the site submission records and can be combined with a form filter.

Export Regal Forms entries#

1. Apply the required form, search and date filters.
2. Select Export filtered CSV.
3. Open the Unicode CSV in a spreadsheet application and check the headings before sharing it.

The export is processed in batches to limit memory use on larger datasets.

Delete entries#

Select one or more entries and choose Delete selected. Confirm the warning only when the records are no longer required. Deletion cannot be undone through Regal Forms.

Protect submitted information#

Entries can contain personal data. Restrict administrator access, keep WordPress updated, display only the columns needed for the task, and use an organisational retention policy. The WordPress Privacy handbook provides wider guidance for plugin and site data.

If an expected entry or column is missing#

• Confirm the form displayed a successful confirmation.
• Remove search and date filters.
• Check the correct form is selected.
• If a column is unavailable, confirm the field is still present in a published form and that the form has been saved.
• Retry with a valid test submission and check for validation or spam-protection errors.